Owner statements are reports about the revenue and expenses of a specified time period for the selected rentals with the same currency.
💡 Note: We recommend creating one statement per rental or owner instead of for all your rentals together, as it will facilitate tracking errors and gives you the option to send the statement to the owner without separating documents. However, the best practice also depends on your type of agency.
| Type of agency | Process |
| Solo Owner auto-managing | You can create one statement for all your rentals, however, in terms of tracking errors, we would still recommend creating one statement per rental. |
| Small agency that manages few rentals |
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| Larger agency | We always recommend creating statements per Owner (or a group of properties owned by the same owner). |
To create a statement, you need to follow these steps:
- Go to your Main Menu in the top left corner and select PM Modules
- Click Owner statements from the left menu bar.
- Go to your Statements (or Scheduled Statements if you want to pre-set recurring statements).
- To create one, click on the plus icon in the bottom-right corner, and then you can start creating your statement.
- First, give your statement a name.
💡 Note: We recommend using the rental name and time period of the statement as the name. - Now select the booking dates that should be taken into account for this statement and choose the currency and rental.
Once created, the Statement will detail all the earnings from all reservations with check-in dates during the selected period of the selected rentals. Within the Statement, the earnings will be separated between Rental Price, Fees/Services, Taxes, and Commissions paid to Airbnb.
💡 Note: Commissions charged by Airbnb are automatically deducted from the Net Income and are listed as Commissions. Commissions charged by Booking.com, Expedia, and HomeAway/VRBO however, are not synchronized, so the amount will be included in the Net Income, and you will need to create Expenses for the commissions charged by these OTAs. Learn more about commissions, fees and taxes in accounting.
Within the Statement, you will be able to access a detailed report with the breakdown of incomes per rental, per fee, per booking channel, per payment method, as well as a breakdown of incomes per booking. If a booking from the selected period still has Pending Payments to be received, you will be able to see this at the bottom of the page.
💡 Note: Statements can be updated at all times by clicking Edit inside the Statement. This means that even if your Statement has already been generated and a reservation inside this Statement receives modifications, the reservation will be modified in the Statement as well.
You can download PDF files including the statement, the booking breakdown, and the payments directly from inside the statement, or email it directly to your rental owner.
Once the Statement is created, you can start creating payments.