💡 Note: This article covers the new version of owner statements available from the Reports section, which is currently in beta. If you don’t see the option to manage them in the reports, please follow the classic instructions in this article instead.
Owner Statements are designed to give property managers and rental owners a clear view of financial activity for each property. They summarize income, expenses, fees, and payouts, helping everyone understand how earnings are distributed.
Creating an owner
Before generating statements, you need to set up each owner in the system. This involves entering the owner’s profile information, linking them to one or more rentals, and defining payout rules. Payout rules determine how reservation income, fees, and taxes are divided between the owner and the manager. Owners can also be linked to a Lodgify user, which ensures that they see only their own statements.
Managing transactions
Transactions such as expenses or credits related to rentals can be logged to be included to statements. These transactions can be one-time or recurring, for example, for a monthly subscription to a service, and they are linked to both the owner and the rental.
Generating a statement
You can generate statements for specific periods. Statements can be created as one-time reports or as recurring reports for regular updates, automatically generating, for example, monthly statements. The statement will include all relevant rentals and provide a detailed breakdown of payouts, fees, taxes, and any additional charges or add-ons. OTA commissions are automatically imported from the OTAs, so there is no need to enter them manually.
After the payouts are processed, statements can be marked as paid, to help keep financial records organized and ensure both the manager and owner know which payments have been completed.
Downloading and sharing statements
Statements can be downloaded in PDF or XLS format, making it easy to store or share them with owners. If the owner is a user, they have an access to only their own statements through their Lodgify account.