Use Derived Rates to connect to multiple rates on OTAs

Derived Rates allows you to create multiple rates in Lodgify so you can connect your Lodgify rentals to multiple rates on Booking.com and Expedia. For example, you could offer guests the option to book for a standard rate with the possibility of cancellation or to book the non-refundable option.

Derived Rates can currently only be applied to external platforms, they do not apply on your website. For this reason, you must be connected to at least one OTA via our API channel managers in order to use Derived Rates. Learn more about using Lodgify channel managers.

Read about:

Configuring Derived Rates

You can create a Derived Rate either in the Rates section of your rental or in your Settings Section. In any case, you must first configure at least 1 Default Rate.
πŸ’‘ Note: If you created the Derived Rate in your Settings section, don't forget to associate it with your rental.

To create a Derived Rate directly in your rental:

  1. Go to your Main Menu in the top left corner and select Rentals.
  2. Select the rental that you want to edit, and select Derived Rates from the Optional Settings.
  3. Click Assign Derived Rates. A slider will open up where you can click Create new derived rate.
    Create_Derived_Rate.png
  4. Enter the Name of your rate in all applicable languages, and configure the Rate Adjustment as either an absolute amount or a percentage.
    πŸ’‘Note: To enter a negative amount or percentage, simply add "-" before the number. For example, -50.
    2019-10-28_1239.png
  5. Select which Policy should apply for bookings booked with the Derived Rate and click Save.
    πŸ’‘Note: At the moment, policies are not yet synchronized with OTAs. This feature is still in development. Still, we strongly recommend you already create the policy that you later want to export to, for example, Expedia. Learn how to create Policies.

Applying Derived Rates

Derived Rates automatically apply to the rental within which the rate was completed. However, once the Derived Rate is created, you can either add restrictions or apply it to further rentals.

  Notes

Assign a Derived Rate to multiple rentals

To assign a pre-existing Derived Rate to a rental:

  1. Go to your Main Menu in the top left corner and select Rentals.
  2. Select the rental that you want to edit, and select Derived Rates from the Optional Settings.
  3. Click Assign Derived Rates. A slider will open up where you can activate the Derived Rate you want to assign to the rental.Assign_Derived_Rate_to_Property.png

Repeat this for each rental the Derived Rate should apply to.

Restrict a Derived Rate to specific Rental Type

Once you have created or assigned a Derived Rate to a rental, you can limit the Rate to apply only to specific Rental Types.

To do so:

  1. Go to your Main Menu in the top left corner and select Rentals.
  2. Select the rental that you want to edit, and select Derived Rates from the Optional Settings.
  3. Click on the Pencil icon next to the Derived Rate you want to restrict and select Edit restriction.
    Restrict_rental_type.png
  4. A slider will open up where you can untick the Rental Types that the Derived Rate should not apply to.
    Restrict_to_Rental_Types.png

Booking.com

To export multiple Rates to Booking.com, you must first configure a Rate Type in Booking.com for each Derived Rate you wish to connect.

Next, indicate the correct mapping of rentals, rental types, and rates to our Connectivity Team. You can easily do so by filling in the mapping file (download it here) and sending it to help@lodgify.com 

Learn how to connect your Lodgify rentals to your Booking.com listings.

πŸ’‘Note: If you are already using our Booking.com channel manager, please send your updated mapping to help@lodgify.com. Be sure to indicate that you are looking to connect additional rates.

πŸ’‘Note: Fees and taxes will be exported to Booking.com in addition to the Derived Rate, only if they are configured as percentages and are not restricted to a short stay.

Expedia

To export multiple rates to Expedia you must first configure a Rate Type in Expedia for each Derived Rate you wish to connect.

Next, indicate how the rates should be mapped for each of the rental and rental types you are looking to connect. Learn how to connect your Lodgify rentals to your Expedia listings.

πŸ’‘Note: If you are already using our Expedia channel manager, please send your updated mapping to help@lodgify.com. Be sure to indicate that you are looking to connect additional rates.

πŸ’‘Note: Fees and taxes are not exported to Expedia, even if they do apply to the connected Derived Rates. 

Airbnb Professional

As Airbnb allows max. one rate per listing, Lodgify can only export one rate to Airbnb. This can be either the Base Rate or one of your Derived Rates.

To connect, you must first configure a rate type in Airbnb. Next, indicate the correct mapping of rentals, rental types, and rates to the Lodgify Connectivity Team. To easily do so, fill in our mapping file (download here) and send it to help@lodgify.com.
Learn how to connect your Lodgify rentals to your Airbnb listings via API.

πŸ’‘Note: If you are already using our Airbnb Professional channel manager, please send your updated mapping to help@lodgify.com. Be sure to indicate that you want to change the connected rate.

πŸ’‘Note: Fees and Taxes will be exported to Airbnb in addition to the Derived Rate, only if they are configured as percentages. 
Additionally, fees set as Cleaning Fee Type with 
Single Charge Type and Per Stay Frequency will be exported to Airbnb.

VRBO

As VRBO allows max. one rate per listing, Lodgify can only export one rate to VRBO. This can be either the Base Rate or one of your Derived Rates.
Derived rates can be used to avoid the sending of taxes, fees, or promotions from Lodgify to VRBO. To know more, please contact us at help@lodgify.com

πŸ’‘Note: You can continue to use Mark-ups whilst using Derived Rates. In this case, the Mark-up will be applied on top of your Derived Rate.

Updating your Rates

Use Case  Notes

I want to change the Base Rate of my rental

Changing your Base Rate can be done by modifying your Default Rate and/or one of your Season Rates. Learn more about how to change your Default Rate and how to change your Season Rates.

I want to change the Derived Rate for all rentals it is assigned to (bulk update)

As Derived Rates can be shared between all of the rentals within your account, a full list of all your configured Derived Rates is available in the Settings.

From there, it is possible to change a Derived Rate in bulk. This means that in one action you can change a Derived Rate for all rentals that it is assigned to, instead of adjusting the Derived Rate for each rental.

To bulk update a Derived Rate:

  1. Go to your Main Menu in the top left corner and select Settings.
  2. Select Derived Rates from the left menu and click the Pencil icon next to the rate you want to edit.Restrict_rental_type.png
  3. A slider will open up where you can update the Derived Rate.

I want to change the Derived Rate of one of the rentals it is assigned to

If you want to make rental rental-specific changes to a Derived Rate that is assigned to multiple rentals, you must turn off the Use Default function. To do so:

  1. Go to your Main Menu in the top left corner and select Rentals.
  2. Select the rental that you want to edit, and select Derived Rates from the Optional Settings.
  3. Switch the lever in the Use Default column to the left. This will enable you to make changes to the Adjustment column.Restrict_Type.png

πŸ’‘Note: Rentals where Use Default is turned off, will be excluded from any bulk updates to the assigned Derived Rate. If later you turn the Use Default back on, the adjustment of the Derived Rate will be automatically set to the default setting of that Derived Rate. You can review this setting in the Settings of your account.

I want to change my Derived Rate for an OTA

You can simply amend the Derived Rate in Lodgify. The pricing on the OTA will be updated automatically.

I'm using external rates (Pricelabs)

Your external rates are considered the Base Rate. If you want to make changes to your Base Rate, you will need to do so in Pricelabs respectively.

If you want to make changes to your Derived Rate, you can do so in Lodgify.

Removing a Derived Rate

If you no longer wish to apply a Derived Rate to a rental, you can easily un-assign the rate from the rental or rental type.

πŸ’‘Note: If you un-assign a Derived Rated that is synchronized with an OTA, you must deactivate the corresponding rate in the OTA immediately. Otherwise, you will risk over-bookings, as Lodgify will no longer connect to that rate.

Learn how to Notes
Unassign a derived rate from a rental
  1. Go to your Main Menu in the top left corner and select Rentals.
  2. Select the rental that you want to edit, and select Derived Rates from the Optional Settings.
  3. Click on the Pencil icon next to the Derived Rate you want to restrict, and click Unassign.
    Unassigning_Derived_Rate.png
Unassign a derived rate from a rental type (legacy feature)
  1. Go to your Main Menu in the top left corner and select Rentals.
  2. Select the rental that you want to edit, and select Derived Rates from the Optional Settings.
  3. Click on the Pencil icon next to the Derived Rate you want to restrict, and click Edit Restriction.
    Restrict_rental_type.png
  4. A slider will open up where you can untick the Rental Types that the Derived Rate should not apply to.

Calculating Derived Rates

Derived Rates are an adjustment to the price per night (including the nightly rate of your price set per week and/or per month) of your Base Rate. The Base Rate consists of your Default and Season Rates, including the short stay fee.

Regardless of the configurations of your Derived Rates, the calculation of the price per night always follows the same formula:

  • Firstly the Base Rate is calculated by determining the nightly price.
  • Then the Derived Rate adjustment is added to the Base Rate.

Derived_Rates_Formula.png

For example, with a Derived Rate adjustment set to 50$, the calculations would be as follows:

Base Rate + rate adjustment = Derived Rate price per night

Setting Default / Season Rate Base Rate Derived Rate

per night

100$

100$

150$ 

per day of the week

price per day of the week

price per day of the week

price per day of the week + 50 = Derived Rate price per night

per week 

600$ 

price per week

600 / 7 = 85.71

price per week / 7 = Base Rate

(600 / 7) + 50 = 135$

(price per week / 7) + 50 = Derived Rate price per night

per month 

2400$ 

price per month

2400 / 30 = 80


price per month / 30 = Base Rate

(2400 / 30) + 50 = 130$

price per week / 30 + 50 = 
Derived Rate price per night

πŸ’‘Note: Fees and Taxes are calculated after the Derived Rate adjustment. Additionally, through advanced configurations, you're able to restrict fees and taxes from applying to a Derived Rate. Whether fees and taxes are exported to OTAs, depends on the settings, and differs per OTA. Learn how fees and taxes are exported. 

Each of your Derived Rates can be configured as one of the following settings:

Settings Notes
Positive Absolute Amount

This option allows you to add a flat amount to the price per night of your Base Rate.

Example: Your Base Rate has a nightly price of 100$ in the Default Rate and 125$ in the Season rate. Your Derived Rate is set to an Absolute Amount of 15$ adjustment. This Derived Rate is exported to Booking.com. As a result, the room price per night is:

  • 100$ on your website when the Default Rate applies
  • 115$ on Booking.com when the Default Rate applies
  • 125$ on your website when the Season Rate applies
  • 140$ on Booking.com when the Season Rate applies

View calculation examples

   Base Rate Derived Rate 1 Derived Rate 2
Setting 0 +50$ +75$

 

Nightly price
=
100

price per night
100$

 

price per night
150$

Calculation
100 + 50 = 150

price per night
175$

Calculation
100 + 75 = 175

5 night booking
= 500$

Calculation
100 * 5 = 500

5 night booking
= 750$ 

Calculation
(100 + 50) * 5 = 750

5 night booking
= 875$

Calculation
(100 + 75) * 5 = 875

Weekly price
=
600

price per night
85.71$

Calculation
(600 / 7) = 85.71

price per night
135.71$

Calculation
(600 / 7) + 50 = 135.71

price per night
161.71$

Calculation
(600 / 7) + 75 = 160.71

7 night booking
= 600$




7 night booking
= 950$ 

Calculation
((600 / 7) + 50) * 7 = 950

7 night booking
=1125$

Calculation
((600 / 7) + 75) * 7 = 1125

Monthly price
=
2400

price per night
80$

Calculation
(2400 / 30) = 80

price per night
130$

Calculation
(2400 / 30) + 50 = 130

price per night
155$

Calculation
(2400 / 30) + 75 = 155

30 night booking
= 2400$





30 night booking
= 3900$ 

Calculation
((2400 / 30) + 50) * 30 = 3900

30 night booking
=4650$

Calculation
((2400 / 30) + 75) * 30 = 4650

Negative Absolute Amount

This option allows you to deduct a flat amount from the price per night set in your Base Rate.

Example: Your Base Rate has a nightly price of 100$ in the Default Rate and 125$ in the Season rate. Your Derived Rate is set to an Absolute amount of -15$. This Derived Rate is exported to Booking.com. As a result, the room price per night is: 

  • 100$ on your website when the Default Rate applies
  • 85$ on Booking.com when the Default Rate applies
  • 125$ on your website when the Season Rate applies
  • 110$ on Booking.com when the Season Rate applies

πŸ’‘ Note: To add a negative adjustment, simply type a minus before the amount.
Rate_adjustment_negative_amount.png

View calculation examples

   Base Rate Derived Rate 1 Derived Rate 2
Setting 0 -10$ -5$

 

Nightly price
=
100

price per night
100$

 

price per night
90$

Calculation
100 - 10 = 90

price per night
95$

Calculation
100 - 5 = 95

5 night booking
= 500$

Calculation
100 * 5 = 500

5 night booking
= 450$ 

Calculation
(100 - 10) * 5 = 450

5 night booking
= 475$

Calculation
(100 - 5) * 5 = 475

Weekly price
=
600

price per night
85.71$

Calculation
(600 / 7) = 85.71

price per night
75.71$

Calculation
(600 / 7) - 10 = 75.71

price per night
80.71$

Calculation
(600 / 7) - 5 = 80.71

7 night booking
= 600$




7 night booking
= 530$ 

Calculation
((600 / 7) - 10) * 7 = 530

7 night booking
=565$

Calculation
((600 / 7) - 5) * 7 = 565

Monthly price
=
2400

price per night
80$

Calculation
(2400 / 30) = 80

price per night
70$

Calculation
(2400 / 30) - 10 = 70

price per night
75$

Calculation
(2400 / 30) - 5 = 75

30 night booking
= 2400$



 

30 night booking
= 2100$ 

Calculation
((2400 / 30) - 10) * 30 = 2100

30 night booking
=2250$

Calculation
((2400 / 30) - 5) * 30 = 2250

Positive Percentage

With this option, a set percentage of the nightly price in the Base Rate is added to the price per night of the Derived Rate.

Example: Your Base Rate has a nightly price of 100$ in the Default Rate and 125$ in the Season rate.
Your Derived Rate is set to a Percentage of 5%. This Derived Rate is exported to Booking.com.
As a result, the room price per night is: 

  • 100$ on your website when the Default Rate applies
  • 105$ on Booking.com when the Default Rate applies
  • 125$ on your website when the Season Rate applies
  • 131.25$ on Booking.com when the Season Rate applies

View calculation examples

   Base Rate Derived Rate 1 Derived Rate 2
Setting 0 +10% +15%

 

Nightly price
=
100

price per night
100$




price per night
110$

Calculation
100 * 1.1 = 110

price per night
115$

Calculation
100 + 1.15 = 115

5 night booking
= 500$

Calculation
100 * 5 = 500

5 night booking
= 550$ 

Calculation
(100 * 1.1) * 5 = 550

5 night booking
= 575$

Calculation
(100 * 1.15) * 5 = 575

Weekly price
=
600

price per night
85.71$

Calculation
(600 / 7) = 85.71

price per night
94.28$

Calculation
(600 / 7) * 1.1 = 94.28

price per night
98.57$

Calculation
(600 / 7) * 1.15 = 98.57

7 night booking
= 600$




7 night booking
= 660$ 

Calculation
(
(600 / 7) * 1.1) * 7 = 660

7 night booking
=690$

Calculation
((600 / 7) * 1.15) * 7 = 690

Monthly price
=
2400

price per night
80$

Calculation
(2400 / 30) = 80

price per night
88$

Calculation
(2400 / 30) * 1.1 = 88

price per night
92$

Calculation
(2400 / 30) *1.15 = 92

30 night booking
= 2400$





30 night booking
= 2640$ 

Calculation
((2400/ 30) * 1.1) * 30 = 2640

30 night booking
=2760$

Calculation
((2400/ 30) * 1.15) * 30 = 2760

Negative Percentage

With this option a set percentage of the price per night in your Base Rate, is added to the price per night in your Derived Rate.

Example: Your Base Rate has a nightly price of 100$ in the Default Rate and 125$ in the Season rate. Your Derived Rate is set to a Percentage of -5%. This Derived Rate is exported to Booking.com. As a result, the room price per night is: 

  • 100$ on your website when the Default Rate applies
  • 95$ on Booking.com when the Default Rate applies
  • 125$ on your website when the Season Rate applies
  • 118.75$ on Booking.com when the Season Rate applies
  •  

πŸ’‘ Note: To add a negative adjustment, simply type a minus before the amount.
Rate_adjustment_negative_percentage.png

View calculation examples

   Base Rate Derived Rate 1 Derived Rate 2
Setting 0 -5% -10%

 

Nightly price
=
100

price per night
100$

 

price per night
95$

Calculation
100 * 0.95 = 95

price per night
90$

Calculation
100 * 0.9 = 90

5 night booking
= 500$

Calculation
100 * 5 = 500

5 night booking
= 750$ 

Calculation
(100 * 0.95) * 5 = 475

5 night booking
= 875$

Calculation
(100 0.9) * 5 = 450

Weekly price
=
600

price per night
85.71$

Calculation
(600 / 7) = 85.71

price per night
81.42$

Calculation
(600 / 7) * 0.95 = 81.42

price per night
77.14$

Calculation
(600 / 7) * 0.9 = 77.14

7 night booking
= 600$





7 night booking
= 570$ 

Calculation
((600 / 7) * 
0.95) * 7 = 570

7 night booking
=540$

Calculation
((600 / 7) * 0.9) * 7 = 540

Monthly price
=
2400

price per night
80$

Calculation
(2400 / 30) = 80

price per night
76$

Calculation
(2400 / 30) * 0.95 = 76

price per night
72$

Calculation
(2400 / 30) * 0.9 = 72

30 night booking
= 2400$





30 night booking
= 2280$ 

Calculation
((2400 / 30) * 0.95) * 30 = 2280

30 night booking
=2160$

Calculation
((2400 / 30) * 0.9) * 30 = 2160

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