Send invoices to the local authorities with E-Invoicing

To help you comply with e-invoicing regulations enforced by local authorities across the EU, Lodgify's integration with Chekin lets you generate, submit, validate, and store compliant invoices directly from your account.

Set up E-Invoicing

1. Go to your left-hand menu and select Settings.
2. Click E-Invoicing under Guest Invoices.
3. Select the number of rentals for which you want to enable E-Invoicing.
   💡 Notes: 
   • You will be charged per rental, per month. The cost will depend on your billing address:
     • $3 (USD)
     • €2.50 (EUR)
     • £2 (GBP)
   • If you have activated the Guest registration form for authorities, you will be required to activate E-Invoicing for all of your rentals at once.
4. Read and accept the privacy policy.
5. Click Purchase to confirm your purchase.

Configure E-Invoicing per rental

Once you have enabled E-Invoicing, you can configure it for each of your rentals. To do so:

1. Click on the rental that you want to configure.
   
2. Click the toggle to Activate Certified Invoices, and select the local authority to which the E-Invoices will be sent from the list.
   
3. Fill out the Supplier details, such as name, email, VAT information, payment method, and address.
4. Under Invoice Items Management, click + Add item to configure the default items that will appear in all invoices. These items will be automatically added to new invoices.
   

Generate and send an E-Invoice

Once you have activated E-Invoicing for your rental, you will see a list of bookings for which the E-Invoice can be generated in the Bookings tab. 

💡 Note: If you have activated the Guest registration form for authorities, the guest's details will be automatically filled out based on the guest's response to the form. If they haven't responded to the form, you can manually fill out their details there.

After completing the guest details, you can click on Generate invoice to send the invoice to the local authorities.

View your E-Invoices

To view your generated E-Invoices, click on the Documents tab. Here, you will see a list of the E-Invoices that were sent to the local authorities for each reservation. Click Download next to an E-Invoice to download it and view it.

Cancel an E-Invoice

If you need to cancel an E-Invoice that you created, you can issue a credit note. To do so:

1. Select the E-Invoice.
2. Click Generate credit note.
   

You will see the previous E-Invoice as Canceled, and you can choose to generate a new E-Invoice.

Frequently Asked Questions

For which countries can I enable E-Invoicing?
E-Invoicing is available for all markets supported by Chekin. Some countries might still be in Beta, in which case you will see a warning during setup, but you can still generate E-Invoices.

How much does it cost to use E-Invoicing?
You will be charged per rental, per month. The cost will depend on your billing address:

• $3 (USD)
• €2.50 (EUR)
• £2 (GBP)

Who will receive the E-Invoices?
E-Invoices are automatically sent to the local authorities only. If you want to send invoices to your guests, you can download the generated E-Invoice and send it manually through the Inbox.